p a u l  w a r i n g

booking terms

By booking Paul Waring Photography you agree to all the terms & conditions below. It is agreed that no variation or

modification of the contract shall be effective unless agreed by both parties in writing. Each party acknowledges that, in

entering into the contract, it has not relied on any statement, representation, assurance or warranty (whether made

negligently or innocently) other than those expressly set out in the Contract and these Terms & Conditions.

Business shall mean Paul Waring trading as Paul Waring Photography

Client(s) shall mean "You" the parties to the Contract

Event shall mean the Event title on this contract

Photographer(s) shall mean Paul Waring

Products shall mean any albums, online galleries or other items listed in the Contract

Services shall mean photography to be carried out at the Event and any other Services agreed between the Client(s) and the

Photographer and set out in the Contract.

1. GENERAL

This agreement contains the entire understanding between Paul Waring and the Client. It supersedes all prior and

simultaneous agreements between the parties. Only those changes or modifications specifically placed in writing, attached,

dated and signed by the Clients and Paul Waring Photography at the time of acceptance of this contract shall be recognised

as amendments to this contract. By signing the wedding contract, the client(s) assign Paul Waring Photography exclusive

rights to photograph the wedding. Paul Waring Photography will be the only professional photographer on the day of the

wedding. Paul Waring Photography reserves the right to ask other people to refrain from taking photographs at key times, if it

is considered that this may compromise the quality of the photographs.

2. PAYMENTS AND BOOKING FEE

Upon receipt of the booking fee, Paul Waring Photography will reserve the date agreed upon, and will not make other

reservations for that date. For this reason, a booking fee of £400 is required. The booking fee is to be paid at time of signing

contract. The booking fee is applied towards the invoice total.

The remaining invoice total is required at least 28 days before the event.

The photographer will be in touch via email before these payments are due. If full payment is not received 7 working days

prior to the event, the Photographer reserves the right not to be present to photograph the event. Notice via email or

telephone would be given by the photographer in these circumstances. Payments must be made via bank transfer (BACS).

Proof of payment will be available throughout the duration of this contract.

3. THE PHOTOGRAPHER AND LIMITATION OF LIABILITY

a) In the unlikely event of severe medical or other emergencies on behalf of the Photographer, every effort will be made to

secure a replacement photographer. If a suitable replacement is not found, responsibility and liability are limited to the return

of all payments received for the event package.

b) The Photographer will maintain Public Liability and Professional Indemnity insurance at all times. However, in the unlikely

event of a total photographic failure or cancellation of this Contract by either party or in any other circumstance, the liability of

one party to the other shall be limited to the total value of the Contract. Neither party shall be liable for any indirect or

consequential loss.

c) Paul Waring Photography takes the utmost care concerning exposure, transportation and processing of photographs.

However, in the unlikely event of the Client’s photographs being lost, stolen or destroyed for reasons within or beyond Paul

Waring Photography’s control, the latter’s liability is limited to the return of all payments received for the event package.

4. SPECIAL REQUESTS/COVERAGE

a) The Client understands and accepts that the photographic coverage will be as the Photographer’s expertise determines.

Special requests are not binding instructions, although every effort is made on behalf of the Photographer to comply with the

Client’s wishes, subject to weather and time permitting. A details form will be sent to the client six months prior to the event to

collect such requests. Any special requests not notified on the details form must be made by the Client to the Photographer in

writing.

b) No responsibility is accepted for any individuals missing from group shots, for whatever reason. The Client will be

responsible for identifying people/objects of whom/which specific photographs are desired and will ensure the Photographer

has been informed. The Photographer will make suggestions but it is the Client’s responsibility to assign time for group shots.

The Client is also responsible for identifying any individual(s) that does not desire to be photographed. The final content of the

images is at the discretion of the Photographer. Although every possible care will be taken to produce photographs of all

important and special events during the wedding, Paul Waring Photography cannot place an unconditional guarantee on the

above.

5. HOUSE RULES

The Photographer is limited by the guidelines of the ceremony or reception officials. The client agrees to accept the technical

results of their imposition on the Photographer. Negotiations with officials for moderation of guidelines are the Client’s

responsibility. The area from which the photographer is able to cover the ceremony may not be the photographer’s choice

and the photographer cannot accept responsibility for any obstructed view should this be the case. Photographing parts or all

of the ceremony or occasion may be restricted or prohibited, as may the use of artificial lighting. The Photographer cannot

accept responsibility for limited coverage in such circumstances.

6. USE & DISPLAY OF IMAGES

The Client hereby assigns and grants the Photographer the right to use and publish photographs of the wedding to generally

promote the Business. It is agreed that the photographer may display and use the photographs taken for display, promotions

and any other purpose thought proper by the photographer providing they are used lawfully and without damage to the

Clients. Other than printed products via the client gallery, the Photographer agrees not to resell any image to a third party

other than with prior written consent. This also applies to any engagement/pre-wedding shoots.

7. COPYRIGHT & OWNERSHIP

Any images or copies of images are protected by the Copyright and Design Act 1988. The Client understands that no

unedited images or RAW files will be released at any time. RAW versions of the delivered images will be stored and backed

up by the Photographer for at least one year.

8. ROYALTY FREE LICENSE

For all images delivered in the online gallery the photographer retains the copyright however grants a Royalty Free (RF)

License that permits the use of the images without further payment for any non-commercial lawful purpose for an indefinite

period. Uses include reproduction or making the image available on the internet for non-commercial use worldwide. The

royalty-free license does not permit the editing or selling of the images by the clients or third parties. Usage by third parties

must be consented to by Paul Waring Photography.

9. ARTISTIC STYLE

The Client acknowledges that it is familiar with the Photographer’s portfolio, has viewed image galleries containing a wide

range of images from previous weddings and is requesting services with knowledge of the Photographer’s style; that the

Photographer’s work is constantly evolving; that the Photographer’s services are of unique and artistic nature; that the photos

may be different from photographs taken by the Photographer in the past; and that in creating the photos, the Photographer

shall use his artistic judgement to create images consistent with his personal vision of the Event. Accordingly, the Client

acknowledges that the photographs shall not be subject to rejection on the basis of taste or aesthetic criteria. No digital

alterations of reality on the day will be made during the editing process.

10. FORCE MAJEURE

The performance of this contract shall be contingent upon Acts of God, storms, flood, riots, fire, sabotage, pandemic, civil

commotion or civil unrest, warfare, Government laws or regulations, failure of energy sources, acts of terrorism, strikes by

suppliers and/or conditions beyond its control.

11. CANCELLATION AND CHANGE OF DATES

a) If the Photographer cancels the agreement, then any fees and booking fees will be reimbursed in full to the client.

b) Changes to the venue or other important details must be submitted in writing to the Photographer at least 14 days before

the event.

c) Should the Client wish to cancel this contract at any time, notice of cancellation must be given in writing to the

Photographer. The Client will be liable to pay the Photographer the following sums as the Photographer may be unable to

replace the booking:

Notice received six months (182 days) or more prior to the wedding date: booking fee only

Notice received less than six months (182 days) but more than two months (60 days): 50% of the agreed balance due

will be payable

Notice received 60 days or less: 100% of the agreed contracted balance will be payable.

d) The photographer will make a reasonable effort to replace the event with another booking. In this case, any fees not

including the 25% booking fee will be reimbursed to the client.

12. GUEST CONDUCT

The Photographer will not tolerate verbal or physical abuse. If the Photographer is threatened in any way or if the conduct of

any of the guests damages the equipment of the Photographer, it will result in the early or immediate departure of the

Photographer. The Client understands that in such an event, no refunds will be granted.

13. PERSONAL ACCIDENT

Any directions issued to Clients, their guests or employees during a photographic shoot are deemed to be at said person’s

own risk. The photographer cannot be held responsible for any personal accidents during a photographic shoot.

14. IMAGES

a) All image sizes are high resolution, at least a4 at 300DPI. The Photographer will provide a pleasing colour balance but

cannot guarantee exact colour matching as it is sometimes impossible to record the exact colour as seen by the human eye.

b) The client understands that there is no obligation for the photographer to release images before three weeks after the

event.

c) The photographs will be provided in a secure, online gallery. This will remain online and accessible to the client for at least

one year. It is the clients responsibility to download the images and store them and adequately backup the files thereafter.

Storage may include USBs, hard drive, the cloud/internet storage.

15. GOVERNING LAW & JURISDICTION

The parties irrevocably agree any dispute arising out of this contract shall be governed and construed in accordance with

English Law and that the courts of England and Wales shall have exclusive jurisdiction to settle any dispute or claim.